Hosts and helpers running check-in for capacity-limited, paid, approval-based, or recurring events.
I want to use a QR code to check attendees in without slowing down arrivals.
Use QR check-in when the door needs structure
For very small free gatherings, checking names manually may be enough. QR check-in becomes more useful when the event has paid tickets, approval, a waitlist, limited capacity, multiple helpers, or a busy arrival window.
A QR code is a convenience layer. It does not replace the need to review attendee status, payment state, and event capacity before letting someone in.
Prepare QR check-in
Open the event management area
Go to your dashboard, open the event, and review the registration or check-in area before attendees arrive.
Generate or open the QR code
Open the event's QR check-in option from the registration or check-in area. Keep the attendee list ready as the backup path.
Test the code
Scan the QR code on a phone before the event starts. Confirm that it opens the expected check-in flow for the correct event.
Assign a helper
If someone else is managing the door, explain which attendee statuses are allowed, what to do with waitlisted people, and when to ask the host.
Keep manual lookup ready
Have the attendee list open so you can search by name or email when a QR scan fails or an attendee arrives without the right device.
QR check-in edge cases
Before doors open
The QR code has been tested on a phone.
The attendee list is loaded as a backup.
Helpers know which statuses can enter.
A host is available for waitlist, approval, or payment exceptions.
Private attendee details are not read aloud in a crowded line.
Do not rely on QR alone
A QR code can make check-in faster, but attendee status still controls who should enter. Use the list when anything looks unclear.
FAQ
Do I need QR check-in for every event?
No. Manual check-in is fine for many small gatherings. Use QR check-in when speed, helper coordination, or attendance records matter.
Can a helper scan or manage check-in?
Yes. Give the helper appropriate check-in access and share only the attendee information they need to run the door.
What if the QR code does not work at the venue?
Use the attendee list as the backup. Search by name or email and mark check-in only after confirming the registration status.
Related guides
Check in attendees at the event
A simple check-in process helps you welcome people quickly and keep attendance records accurate.
Read guideManage registrations and export attendee data
Use the registration dashboard to review attendee status, check in participants, and export the list when needed.
Read guideAdd co-hosts or collaborators to an event
Co-hosts can help run an event, but access should match the work they actually need to do.
Read guide