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Registration

Collect RSVPs without requiring attendee accounts

Keep registration low-friction by letting attendees reserve a spot as guests while you collect only the details needed for the event.

6 min readUpdated Jun 18, 2026
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Audience

Curators running free events, community meetups, workshops, and early audience tests.

User need

I want people to register without creating a HereNow account.

Guest RSVP is the default low-friction path

For most free events, requiring account creation before registration creates unnecessary drop-off. HereNow is designed so an attendee can register as a guest with the minimum information needed for the host to run the event.

You can still invite attendees to create an account after registration, but the RSVP itself should stay simple.

Set up a simple RSVP flow

1

Create or open the event draft

Use AI or a template to create the event page, then review the registration section before publishing.

2

Keep the event free

For a free RSVP flow, do not add active paid tickets. The attendee should see a simple registration action.

3

Set capacity

Use capacity when space, materials, or host attention is limited. This prevents a small event from becoming unmanageable.

4

Add only necessary custom fields

Collect dietary needs, skill level, accessibility notes, or material preferences only when they help you run the event.

5

Publish and test

Open the public event link in a private window and complete a test RSVP if your workflow allows it.

What to collect on a free RSVP form

Field
Guidance
Name
Required for check-in and basic host communication.
Email
Required for confirmation, updates, reminders, and attendee identification.
Phone
Use only when event logistics require urgent day-of contact.
Custom questions
Keep them operational. Avoid curiosity questions that slow down registration.
Approval question
Use when the event needs screening, matching, or limited cohort fit.

Conversion rule

Every extra form field should earn its place. If you do not use the answer to run the event, remove the question.

RSVP checklist

The registration button is visible on mobile.

The attendee can register without creating a HereNow account.

Capacity and waitlist settings match the real event.

Custom questions are short and operational.

Confirmation copy tells attendees what happens next.

You know where to manage the attendee list after signups start.

Data handling

Registration information is sensitive operational data. Export it only when needed, store it carefully, and do not reuse guest emails for unrelated marketing.

FAQ

Do attendees need a HereNow account to RSVP?

No. The RSVP flow is designed to work for guests so registration stays low-friction.

Can I ask custom questions?

Yes. Use custom questions for details that help you run the event, such as dietary notes, experience level, accessibility needs, or material choices.

Can I require approval before confirming an attendee?

Use approval when the event needs screening or cohort fit. For broad free events, automatic confirmation usually converts better.

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